Depending on your needs, Word allows you to change your document's margin size. Word also allows you to customize the size of your margins in the Page Setup dialog box. Alternatively, you can open the Page Setup dialog box by navigating to the Layout tab and clicking the small arrow in the bottom-right corner of the Page Setup group.
You can use Word's convenient Set as Default feature to save all of the formatting changes you've made and automatically apply them to new documents. Next: Printing Documents. Either way, the header fades out and the text of your document sharpens up. When you type to replace placeholder text in a Quick Part like the header title in step 3 on Section 4. Every Word document has properties —defining information like author, title, and subject.
When you give the header a new title, Word takes those words and inserts them in the Title field of the Document Information Panel. Word keeps track of the title and other document properties and uses them to fill in the fields you insert into your documents. For example, the number of pages in a document is stored in the NumPages field. Most of the header Building Blocks have complementary footers.
For example, the Tiles header used in the step-by-step example provides title and date information, while the Tiles footer provides company and page information Figure The steps for inserting the Tiles footer are nearly identical to the header steps. Type your company name, press Enter, and then type your city and country. Pressing Enter puts the city and country on a new line below the company name. Text that you type directly into the footer appears on every page unless you make changes to the header and footer options.
Press Tab twice to move the insertion point to the right side of the footer. The first time you press Tab, the insertion point moves to the center of the page. If you enter text at that point, Word centers the text in the footer. The second time you press Tab, the insertion point moves to the right margin. Text that you enter there is aligned on the right margin.
Type Page , and then press the Space bar. In the list of Field Names, double-click Page to insert the Page field in the footer. Instead, you place the Page field in your footer to tell Word to insert the correct number on each page.
Type of and then a space. The NumPages field keeps track of the number of pages in your document. If you want to remove a header, follow these steps:. You see the same menu that you used to insert the header Building Block into your document. At the bottom of the menu, below all the Header examples, you see the Remove Header command. The Header menu closes, and the entire header disappears from your document—text, graphics, and all. The steps for removing a footer or a page number Building Block are nearly identical.
Word makes it easy to work with multiple newspaper-style columns. Instead of your having to use tabs or spaces to separate the column one line at a time, Word lets you set up the column guidelines and then type away. When you type text in a multicolumn layout, your words appear in the left column first. After you reach the end or bottom of the column, the insertion point jumps to the top of the next column and you begin to fill it, from top to bottom.
Whether you know it or not, every page in Word has a column layout. The standard layout is one big column stretching from margin to margin. With two columns, your document begins to look like a pamphlet or a school textbook. Three columns are about as much as a standard 8. In fact, you may want to reduce the body text size to about 9 or 10 points and turn on hyphenation.
This layout has two columns, with the narrower column on the left. The narrow column is a great place to introduce the text with a long heading and subheading or a quote pulled from the larger body text.
The mirror image of the Left layout, this option uses two columns with a narrow column at right. Use the More Columns option to open the Columns dialog box Figure where you can create a customized column layout. With your choice highlighted, hit Enter. When you get to the bottom of a column, Word automatically flows your text to the top of the next one, but you can also force Word to end the column and jump to the next one.
There are two ways to create a column break. Turn off this checkbox, and you can get creative by entering a different width and spacing for each column. Word gives you two tools to divide your text into strips—Columns and Tables. Even though they may look the same on paper, they work and act differently. Use tables to organize information in rows and columns, like a spreadsheet. Readers are just as likely to read tables left to right as they are from top to bottom.
Without hyphenation, if a word is too long to fit on the line, Word moves it down to the beginning of the next line. If a word is particularly long, it can leave some pretty big gaps at the end of the line. Justified text is aligned on both the left and right margins, like most of the text in this book. If you have justified text and no hyphenation, you often get large, distracting gaps between words, where Word is trying to spread out the text along the line.
When used properly, hyphenation helps make text more attractive on the page and easier to read. In most cases, you can relax and let Word handle the hyphenating. No hyphenation at all. For informal letters, first drafts, and many reports, you may choose not to use hyphenation. Word makes hyphenation decisions based on some simple rules that you provide. Consider using automatic hyphenation for documents that have line lengths of about 50 characters or less, including documents that use newspaper-style columns.
In this scheme, Word asks you about each word it wants to hyphenate, giving you the final decision. Still, you may want to assert some control over how and when Word uses hyphenation. This box has two important options that let you control hyphenation:. This zone is the maximum space that Word allows between the end of a word and the right margin. If the space is larger than this, Word hyphenates a word to close the gap.
For most documents,. A larger distance may give you fewer hyphens but a more ragged look to your right margin. Hyphenation rules are notoriously complicated, and, to make matters worse, they change by language and country. For example, Americans and British hyphenate differently.
Still, you should follow these basic rules of thumb:. Use hyphenation with documents that have shorter lines. A document that uses two or three columns on the page needs hyphenation to avoid large gaps in the text. Use hyphenation with justified text. Justified text, which is aligned on both the left and right margins, makes documents look formal and tidy—but not if big gaps appear between letters and words. Avoid those gaps by letting Word hyphenate your justified text.
Avoid hyphenating company names and proper names. Use manual hyphenation to prevent Word from dividing certain words. Avoid hyphenating more than two lines in a row. Use manual hyphenation to remove a hyphen if you see too many in a row. Avoid overusing hyphens.
Excessive hyphenation, even if not on consecutive lines, distracts the eye and makes a document more difficult to read. The term manual hyphenation sounds like more work than it actually is. Computer-assisted hyphenation would be a better term. Word then shows you the word in a box and suggests where to place the hyphen. If you agree, click Yes. You many not always agree with Word when it comes to hyphen placement.
If last-minute edits change the line lengths and line breaks, you need to run manual hyphenation again. All the automatic hyphens in your document disappear and the words rearrange themselves accordingly.
Searching for optional hyphens requires a couple of extra steps. Click the Special button to reveal the list of special characters. The Find and Replace tool can search for a number of special characters.
Some of them, like the optional hyphen and the paragraph mark, are nonprinting characters. Others, like the em dash need more than a single keystroke to produce. From the menu of special characters, choose Optional Hyphen. The Special menu closes when you make a choice from the list. Click Replace All to remove all optional hyphens from your text.
Word quickly removes the optional hyphens and displays a message telling you how many changes were made. Click Close to dismiss the alert box, and then, in the Find and Replace box Figure , click Close. Mission accomplished.
The longer and more complex your document is, the more likely it is to contain different sections. Section breaks are a close cousin to page breaks, except that a section can contain any number of pages.
More important, each section in a Word document can have its own page formatting. But breaking your document into different sections gives you a lot more flexibility within the same document. A gutter margin setting adds extra space to the side margin or top margin of a document that you plan to bind. A gutter margin helps ensure that text isn't obscured by the binding. In the Internal margin section, you can customize the margins to your desired size.
If this article did not answer your question, you can chat with a Microsoft virtual agent or a person at any time. Table of contents. Lay out pages. Change margins Article Create newsletter columns Article Change page orientation to landscape or portrait Article Add a border to a page Article Insert a header or footer Article Insert page numbers Article Insert a page break Article Insert a table of contents Article.
Table of contents Lay out pages. Choose the margin type that you want to apply. At the bottom of the Margins gallery, choose Custom Margins. In the Page Setup dialog box, enter new values for the margins. More tips about margins Change the margins for only a section of a document by selecting the text and entering the new margins in the Page Setup dialog box. Gutter margins for binding 2. Click Custom Margins. In the Gutter box, enter a width for the gutter margin.
Word can display lines in your document to represent text boundaries. On the File tab, click Options. The page margins appear in your document as dotted lines. Mirror margins for facing pages Set margins for facing pages Use mirror margins to set up facing pages for double-sided documents, such as books or magazines.
In the Multiple pages list, click Normal. Click on the text box you created to highlight it. Click on the Format tab in the ribbon. Click the small button in the lower left of the Size group. Click OK. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.
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